How to Apply
Please submit the following:
- Cover Letter
- Resume
- Completed Application Form
All application materials and questions should be emailed to Josh Collette.
Compensation
$25 per hour approximately 20-24 hour per week
Timeline (tentative)
- August 4: Application review begins
- August 13-14: In-person interviews with selected candidates in Olympia
- September 1: Desired start date
About the Position
Do you thrive on keeping teams organized and running smoothly? Would you like to help support public education and those who work to improve student outcomes across Washington state?
The Washington State School Directors’ Association (WSSDA) is excited to welcome a proactive and detail-oriented administrative assistant to support our team. By providing essential administrative, logistical, and coordination support for WSSDA’s daily operations, you’d play a key part in enabling WSSDA to provide high-quality customer service, supports, and resources to school directors, superintendents and district staff statewide.
This job is an opportunity to contribute to mission-driven work that supports effective school board governance and enhances student success across the state. You’d be part of a collaborative and committed team in a professional, inclusive, and supportive environment.
This is a part-time position with an expected number of work hours to be between 20 and 24 hours per week. There is a general expectation that staff are in the office three days per week, typically Tuesday-Thursday.
Key Responsibilities
Office and Operations Support
- Retrieve mail from WSSDA’s post office box and disseminate as needed.
- Send and receive mail/packages through state central mailing and other package delivery services, as well as track USPS postage.
- Coordination of large mailing projects with mailing service provider
- Collect payments received through mail and prepare deposits.
- Direct requests for invoices and/or requests for payment received by mail or email to the accountant.
- Assist with collecting receipts for transactions made on WSSDA-issued credit cards.
- Assist as needed with the production of materials; including handouts, sign-in sheets, name badges, name tents, and other materials as assigned.
- Plan, organize, print, and mail information when required.
- As needed, assist with logistics support by scheduling meetings, reserving meeting space, catering, and other travel arrangements.
- Other duties as assigned.
Membership and Visitor Support
- Answer the telephone and direct call/message to the appropriate staff member.
- Direct WSSDA e-mail to the appropriate staff member.
- Receive and direct visitors at WSSDA headquarters.
- Assist with periodically updating the database listing local school board directors in state of Washington (most notably after the completion of local elections).
- Periodically reach out to school districts to ensure information in WSSDA’s records is accurate and complete for board members and key personnel.
- Provide support for the annual conference and other events as assigned.
Facility Use
- Maintain calendars tracking use of WSSDA conference rooms for meetings of WSSDA staff, committees, board, and outside parties.
- Provide logistics support for meetings held in the WSSDA conference rooms for the board, committees, staff, and outside parties.
Essential Functions
- Demonstrate a positive and collaborative attitude with WSSDA members and staff, education association partners, and others.
- Observe and contribute to the ongoing development of practices to strengthen agency-wide collaboration.
- Work well under pressure to meet sometimes competing deadlines.
- Communicate effectively orally and in writing.
- Utilize strong project planning and organizational skills to prioritize workload, set deadlines, and work within established and shared timelines while maintaining accuracy and a strong attention to detail.
- Skillful use of a variety of software such as Microsoft Office Suite (including Word, Excel, and PowerPoint), Outlook, online file management (Box), mobile apps, project management programs (Slack), and other technology.
- Maintain confidentiality and use good judgment.
Required Qualifications
- Excellent written and oral communication skills.
- Strong organizational and time management skills.
- Demonstrated ability to calmly and competently manage multiple projects simultaneously.
- Demonstrated positive experience in working productively with a diverse team.
Preferred Qualification
- Two to five years of related experience.
Why Work at WSSDA
We have a big impact on K-12 public education.
WSSDA supports and elevates the work of 1,477 school board members statewide, which is the largest group of elected officials in Washington state. They oversee the education of 1.1 million students in all 295 public school districts statewide. At WSSDA, you’ll have the opportunity to make a positive impact on education, supporting the development and expertise of individual school directors and board-superintendent teams.
We are dedicated to the value of public education.
Our members are the 1,477 school directors across the state, and we support them in having a positive impact on the students in their communities.
We value treating people with dignity, respect, and kindness.
WSSDA’s staff is small but mighty, and we work collaboratively with each other to do great things. We consistently strive for relationships that support and uplift each other and the work we do on behalf of our members. We value diversity and equity.
We have fun together.
We value humor, joy, and positive relationships. We take our work seriously, and are serious about having fun while doing it.
